Every event requires some degree of security, but—as with most things—some require more stringent security measures than others. Typically, the security requirement comes down to the sensitivity and profile of the event and its guest list. Will people be trying to get into the event who don’t belong? How many? Of what sort? If they get in, what will be the level of inconvenience, disruption, or danger?
If you decide your event needs an added level of security, there are a number of things you must consider. First there is budget. Security cannot be an afterthought; it needs to be a line item in your budget from the start. This starts with money for security staff, and remember: the larger the event, the more staff you’ll need. It also includes technology.
Generally speaking, technology has made security—access control, specifically—much easier than it once was. Similar to what musical theaters or concerts do, you can put a barcode on a ticket or badge and then use a handheld scanner to verify it at the entrance and admit (or turn away) attendees. If you need to monitor access to or traffic in multiple areas throughout your event, you can take this one step further with RFID technology built directly into the badge—no manual scanning needed.
Even with this technology, however, some things must be done manually, so this returns to the issue of staff. You’ll obviously need people to fill official security guard roles, but don’t forget the manpower necessary to check identification and actually operate handheld scanners at the door—don’t forget to budget for them, too!